Dear colleagues and friends,
Faced with the global Covid-19 pan-epidemic and the need to safeguard the health of our presenters, attendees and sponsors along with the travel restrictions imposed on us all, it was with great regret that the EURAPAG 2020 local organizing committee and the EURAPAG Board had to decide to postpone the 15th EURAPAG Congress, including the 2nd Pan-European Trainees' Congress, to Spring 2021. However, in close collaboration with the congress-venue, the Hilton Hotel in Rotterdam, as well as with several other partners, we were able to reschedule the event to Spring 2021, when we now plan an even bigger celebration of PAG.
The new dates of the congress, renamed to EURAPAG 2021, and the 2nd Pan European Trainees’ congress, are Wednesday 9 – Saturday 12 June 2021.
On this webpage, you will find all Q&A’s that are related to the rescheduling of the congress. Should any further questions remain, please do not hesitate to contact the congress secretariat by e-mail; firstname.lastname@example.org
Thank you for your understanding and for your continued support to the congress.
We wish you all remain in good health and look forward to seeing you next year in Rotterdam.
Evelien Roos, MD, Congress President
Paul Wood, MD, EURAPAG President
What are the new dates for EURAPAG 2020?
EURAPAG 2020 will be renamed to EURAPAG 2021 and will take place from 9 – 12 June 2021.
Will the congress venue remain the same?
Yes, the event will be held at the original location, being the Hilton Hotel in Rotterdam.
Will my registration for the congress remain in place for the new dates?
Yes, if you have already registered for the congress prior to the change of dates, it will now be valid for the new dates (9-12 June 2021).
What is the refund policy if I’m not available to attend the congress on the new dates?
If you had already registered prior to the change of date, we are offering you the option to cancel your registration up until Friday, 1 May 2020, free of charge.
Cancellation of any registration after 1 May 2020 will be subject to the regular cancellation fee of € 75,00 EUR.
Cancellations must be submitted to the EURAPAG 2021 congress secretariat before Monday 3 May 2021 by e-mail: email@example.com. No refunds will be made on or after Monday 3 May 2021.
I have already booked my flight for June – will I be reimbursed?
The organization of the congress is not responsible for reimbursing you for your flight. We recommend you to reach out to the airline directly to cancel your flight and to request a refund.
I have already booked my hotel room for June – will I be reimbursed?
Everyone who has already made a room reservation at the Hilton Hotel Rotterdam via the special EURAPAG 2020 reservation link will be contacted by the Hilton Hotel to check if the reservation needs to be cancelled (free of charge) or moved to next year.
For all other hotel reservations, we advise you to contact the hotel directly.
What will happen to the program that has already been scheduled for EURAPAG 2020?
The Local Organizing Committee (LOC) and the Scientific Committee are working hard to ensure that the program, including the 2nd Pan European Trainees’ Congress, will remain the same for next year. If any changes, e.g. faculty-members, times or session/presentation titles, need to be processed in the program, we will subsequently publish the updated version on the congress website.
What will happen to the program of the IFEPAG-exam that has already been scheduled for 3 June 2020 in Rotterdam?
All candidates for the oral exam, planned on 3 June 2020, have been personally contacted by the IFEPAG director to either have an oral exam on Zoom or postpone the oral exam to a later date. If questions still remain, please contact the IFEPAG director dr. Symphorosa Chan, firstname.lastname@example.org.
I submitted an abstract for EURAPAG 2020 – what will happen to my abstract submission?
All abstracts submitted for EURAPAG 2020 will be considered as a new submission for EURAPAG 2021. In the abstract submission portal you can access your abstract to process any changes or to withdraw your submission until the deadline of Friday 31 January 2021. To enter the portal, you can use the login credentials that have been sent to you upon creation of your profile.
After Friday 31 January 2021, all abstracts that have been submitted to the portal will be considered as final and will be included in the abstract review process for EURAPAG 2021.
I’m an exhibitor – what happens to my application and fees paid to participate in the congress?
Please contact the Congress Manager, Mr. Oscar Rangel, at email@example.com to discuss moving your exhibit to the new dates or options for a refund.
If any questions remain after reading the information on this page, please contact the EURAPAG 2021 congress secretariat by e-mail, firstname.lastname@example.org or by phone, +31-75-2073033.
We are looking forward to seeing you in Rotterdam in June 2021!Last updated 31 March 2020